This handy Governance resource defines the role of individual Board Members and provides a checklist of individual Board Member responsibilities.  It also lists the requirements that each Board Member should meet in order to fulfill their responsibilities.  It can be easily adapted to fit with your Board of Director’s Manual.

Meeting minutes are formal, official records that meet legal requirements. Minutes are required to be made for all meetings of the Board, the members and the Board committees. Use this Template to make sure have what you need to (and don’t ) in your minutes so you can keep an accurate record of Board actions and decisions.

This Table of Contents has been designed to help ASOs create their own Board Manual.  It includes a list of all of the documents and policies required for the effective governance of an organization.  You can use it as a template and insert  your own logo, create your own Board Manual cover page and customize the list of documents and policies to meet your needs.    

This tool provides a checklist for use by the Board of Directors to assess if  appropriate strategic risk management and financial oversight guidelines and practices are in place for the organization.  Strategic Risk Management and Financial Oversight are key Board responsibilities.  Practices and guidelines should be reviewed each year to ensure they are current and in place.

ARE YOU A NEW BOARD MEMBER OF AN ASO? Then this one-hour online asynchronous training session is for you!

Welcome to the Ontario Organizational Development Program’s (OODP) ASO Governance 101 – Becoming a Great Non-profit Board Member! This fast-paced, exciting training will give you all the foundational information you need to get started on the right path to being the best Board member you can be.  Whether this is your first time on a non-profit Board, or you have sat on Boards before, there is something in this session for you.  The training is packed full of important information and practical tips that will set you up for success.  It is tailored to the HIV sector, so the information is the most relevant for you!

All Boards should have a Conflict of Interest Policy.  It is essential to protect the integrity of the Board decision-making process.  This sample policy document defines the types of conflict that can arise.  It outlines a process to declare conflicts before they arise and also offers a process to resolve them after they have arisen if needed.  It can be customized to create your own Board Conflict of Interest Policy.

Use these samples to ensure a successful Annual Meeting, with an agenda and package contents that have all the information your members need!

This resource defines the role and basic responsibilities of a not-for-profit Board and responsibilities of individual Board Members-at-Large.  It can be customized to create your own Board Governance Policy.

This essential step-by-step Annual Meeting Planning Template will ensure that your meeting goes well and is in compliance with ONCA and other relevant legislation.

This easy to use guide offers a template to help synthesize and organize your ED Board Report.  Feel free to amend it to meet your needs.  The Executive Director’s report to the Board of Directors should inform, raise issues, ignite questions and evoke pride.  After reading it, Board members should feel up-to-date on relevant, strategic-level issues, prepared to raise issues, ask questions and make decisions; and confident and enthusiastic about the organization and its work.